U-CV System Reminder

Just a reminder to review your CV in the University-wide CV System (U-CV) and consider which recent activities may need to be added. Listed below are a few of the major categories along with entry tips.

  • Publications

From the landing page, click on the Publications drop-down menu on the toolbar and select the “Publications” hyperlink. Use the filter and sorting options along the column headings to view specific groupings (e.g., all book chapters) or to change the sort order of the list by clicking on the column headings (e.g., sort by year or title). Click on the Publications drop-down menu again and select the “Pubmed Download” link to enter the area for importing publications from PubMed. There you may do a search, and the system will download new publications since the last download. Within the Download Manager area, you can accept or reject downloaded publications before they are added to your CV. Be sure to reject any downloaded publications by authors with the same name that are not yours. To enter publications that will not come through PubMed, click on the “Add a New Entry” button on the Publications page. Remember that journal articles are flagged as either peer-reviewed or non-peer-reviewed.

  • Funding

From the landing page, click on the Research drop-down menu on the toolbar and select the “Funding” hyperlink. Keep in mind that the Office of Sponsored Projects proposals and awards are loaded monthly into the system for the month prior. Remember that you can use the sorting and filter capabilities to review active and pending grants or only the types you want to see. Within each entry, you can edit the title, sponsor, role, and status.  We consider the OSP data to be the “starting point” – faculty should always review the entry and edit as you choose. We encourage you to specify both internal and external collaborators and use the display options to indicate whether or not you want the grant to show on your CV. If you come across changes that need to be made, you have the ability to edit your copy directly.

  • Service

From the landing page, click on the Service drop-down menu on the toolbar then select the Service category heading (hyperlink) you wish to edit. Remember that External Service is for service to the community (e.g., volunteer patient care activities, professional society committees, or serving on the board of directors of a local foundation). Internal service is service within the University (e.g., serving on a college committee or a departmental administrative responsibility). To enter something new, click on the “Add a New Entry” button then choose either Internal or External as appropriate. You can search for the entity, select the appropriate category, add your role, and enter any additional description desired.

  • Teaching Responsibilities

Think about your involvement in various teaching activities: formal courses, didactic lectures, graduate student committees, trainee supervision. The main campus course data has been imported through the previous semester.  All of the educational categories are listed on the CV under the “Teaching Responsibilities/Assignments” heading. Remember the “free text” options for those activities you may want to include, such as “Clinical Teaching” and “Laboratory Teaching.” 

  • Presentations

From the landing pageclick on the Presentations dropdown menu on the toolbar, then click on the appropriate presentations category heading (hyperlink), add your description, and then indicate the activity scope. Remember that when you are viewing existing entries, you can filter by year, presentation type, scope or search by keyword.

  • “Last Updated Date”

Remember to enter your “Last Updated Date” so you can indicate the latest updates. From the landing page, click on the Reports dropdown menu then click on the “My CV” hyperlink where you can edit this date.

University Faculty Information & Support’s Release Policy

University Faculty Information & Support (UFIS) will not release faculty CVs to internal or external individuals unless you have given permission. You know if your CV is up-to-date for a given purpose, so when requests come to our office we refer them to you unless you have let us know that it is appropriate to release the information. UFIS and the University of Utah Health use the information in aggregate, not at the individual level (e.g., to look at how many total publications we have, which sponsors give us grants, which types of editorial and service activities our faculty are involved in, etc.).

We use the system as a key resource for understanding our mission activities and for Academic Affairs needs, so it is important that your information is accurate and complete. If you have any questions or concerns or would like additional staff in your area to be trained on the system, please contact Krista Kendall at 801-585-7552 or Mily Iriarte-Ahon at 801-585-2710.

Instructions to Access the System

You can logon to the site directly at https://securembm.uuhsc.utah.edu/ufis/cv/index.  If you have a University Network ID (UNID) that you use to access the computer network, the Campus Information System (CIS), and your email, use this University Network login.

If you would like to grant access to your CV to another individual, such as an assistant, submit a request from the Faculty Information & Support page at http://support.faculty.utah.edu/support/request-mbm-far-access/.

Questions

Please contact Krista Kendall at krista.kendall@hsc.utah.edu, 801-585-7552, Mily Iriarte-Ahon at Mily.Iriarte-Ahon@hsc.utah.edu, 801-585-2710, or reference the Faculty Information Support Questions & Answers page at http://support.faculty.utah.edu/support/all-questions/.