CV System Reminder

Just a reminder to review your CV in the MBMIS and consider which recent activities may need to be added to your CV. Listed below are a few of the major categories along with entry tips.

  • Publications

From the landing page, click on the Edit My CV button, then scroll down the CV and click on one of the publications category headings (hyperlinks). Keep in mind that you can use the filters and sorting options along the top to view specific groupings (e.g., all book chapters) or to change the sort order of the list by clicking on the column headings (e.g., sort by year or title). Click on the “Download Manager” and “Request Download” buttons to enter the area for importing publications from PubMed.   The system will download new publications since the last download. Within the Download Manager area, you can accept or reject downloaded publications before they are added to your CV.  Be sure to “reject” any downloaded publications by authors with the same name that is not yours. To enter publications that will not come through PubMed, click on “Add.” Remember that journal articles are flagged as either peer-reviewed or non-peer-reviewed.

  • Funding

From the landing page, click on the Edit CV button, then scroll down the CV and click on the “Funding” heading (hyperlink). Keep in mind that Office of Sponsored Projects proposals and awards through August 2017 have been loaded into the system. Remember that you can use the sorting and filter capabilities to review active and pending grants or only the types you want to see. Within each entry, you can edit the title, sponsor, role, and status. We consider the OSP data to be the “starting point”— faculty should always review the entry and edit as you choose. We encourage you to specify both internal and external collaborators and use the display options to indicate whether or not you want the grant to show on your CV. If you come across changes that need to be made, you can edit your copy directly.

  • Service

From the landing page, click on the Edit CV button, then scroll down the CV and click on the Service category heading (hyperlink) you wish to edit (Professional Community Activities, University Community Activities, Service at Affiliated Institutions, Service at Previous Institutions). Remember that External Service is for service to the community (e.g., volunteer patient care activities, professional society committees, or serving on the board of directors of a local foundation). Internal Service is service within the University (e.g., serving on a college committee or a departmental administrative responsibility). To enter something new, click “Add,” then choose either Internal or External as appropriate. You can search for the entity, select the appropriate category, add your role, and enter any additional description desired.

  • Teaching Responsibilities

Think about your involvement in various teaching activities: formal courses, didactic lectures, graduate student committees, trainee supervision. The formal SCH course data has been imported through Summer 2017. All of the educational categories are listed on the CV under the “Teaching Responsibilities/Assignments” heading. Remember the “free text” options for those activities you may want to include, such as “Clinical Teaching” and “Laboratory Teaching.”

  • Presentations

From the landing page, click on the Edit CV button, then scroll down the CV and click on the appropriate presentations category heading (hyperlink), add your description, and then indicate the activity scope. Remember that when you are viewing existing entries, you can filter by year, presentation type, scope or search by keyword.

  • “Last Updated Date”

Remember to enter your “Last Updated Date” so you can indicate the latest updates. You can click on the “Last Updated” heading (hyperlink) in the upper right-hand corner of the CV to edit this date.

Mission-Based Management’s Release Policy

MBM will not release faculty CV’s to internal or external individuals unless you have given permission.  You know if your CV is up-to-date for a given purpose, so when requests come to our office, we refer them to you unless you’ve let us know that it is appropriate to release the information. MBM and University of Utah Health use the information in aggregate, not at the individual level, (e.g., to look at how many total publications we have, which sponsors give us grants, which types of editorial and service activities our faculty are involved in, etc.)

We use the system as a key resource for understanding our mission activities and for Faculty Administration needs, so it is important that your information is accurate and complete. If you have any questions or concerns or would like an additional staff in your area to be trained on the system, please contact Krista Kendall at (801)585-7552.

Instructions to Access the System

You can login to the site directly at http://healthsciences.utah.edu/mbm/. You can use either your University Network Login or the MBM Login. If you have a University Network ID (UNID) that you use to access the computer network, the Campus Information System (CIS), and your email, use this University Network Login. If you do not, use the MBM Login.

For the MBM Login, your User ID is your eight-digit University PeopleSoft ID number (starting with “00xxxxxx”, no “u”), and your password is the same as you use for all MBM applications. (If you need your password reset, email MBM at MBMOffice@hsc.utah.edu ).

If you would like to grant access to your CV to another individual, such as an assistant, submit a request form the Faculty Information & Support page at http://support.faculty.utah.edu/support/request-mbm-far-access/.

Questions

Please contact Krista Kendall at krista.kendall@hsc.utah.edu, or 801-585-7552, or reference the Faculty Information Support Questions & Answers page at http://support.faculty.utah.edu/support/all-questions/.

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